Mistake #1: Think that Bill 25 only concerns large companies
Common mistake: Numerous SMEs wrongly think that only large companies are affected by Bill 25.
Why it is a problem: The law applies to any organization that collects, holds, or uses personal information, regardless of its size. A small medical clinic, an accounting firm, or an online store are all equally affected. Ignoring this responsibility can lead to fines of up to $25 million or 4% of global revenue, not to mention the reputational damage.
How to avoid it: Put in place progressive compliance strategy, adapt your internal capacities, and prioritize key actions right away.
Mistake #2: To not formally appoint a Data Protection Officer (DPO)
Common mistake: Some companies forget or still hesitate to appoint an official DPO.
Why it is a problem: Since September 2022, the appointment of the DPO is mandatory. His name and contact details must be accessible on the website and known by stakeholder. Without a DPO, it is difficult to ensure a clear data governance, to answer requests, and to document the processes.
How to avoid it: Identify a competent employee, or get an external partner to structure the role and its responsabilities.
🔗 Discover how we support DPOs
Mistake #3: Limit the company to an update of the privacy policy
Common mistake: Many companies think that by modifying their online privacy policy, they are now compliant with Bill 25.
Why it is a problem: Bill 25 requires much more: data governance, incidents' logbook, explicit consent, private life factors evaluation, and thorough internal mechanisms. A policy alone does not cover the real practices nor the continuous documentation requirement.
How to avoid it: Adopt a global procedure including technological tools, internal processes, and adapted formations for your teams.
Mistake #4: Neglecting employee training
Common mistake: Many organizations do not inform their employees about new practices and requirements to meet.
Why it is a problem: Employees are often the first to interact with personal data through collection, entry, or processing. Without clear training, they risk making unintentional Bill 25 related mistakes: sending data to the wrong recipient, mishandling an incident, or responding improperly to an access request.
How to avoid it: Offer trainings adapted to specific roles: customer support, IT, HR, marketing. A well-informed team reduces the risks of mistakes and is more efficient.
Mistake #5: Wait until September 2025 to react
Common mistake: Many companies postpone the action, thinking they still have many years to prepare.
Why it is a problem: Some requirements are already active and mandatory since 2022-2023. Furthermore, preparing for total compliance (data mapping, updated tools, processes adaptation, awareness) takes time. Waiting until the last minute may provoke organizational stress and increased costs.
How to avoid it: Start right now with a clear roadmap, including progressive steps and defined priorities related to your reality.
🔗 Consult our Bill 25 action plan
Conclusion: Proactive compliance is your best ally
The implementation of Bill 25 may seem complex, but avoiding these common mistakes, your organization is well-positioned to:
- Reinforce the trust of customers and partners
- Reduce the risks of fines and legal disputes
- Optimize information governance
Privacy Safe provides you with useful tools, adaptable models , and an adapted accompaniment so you succeed in complying to Bill 25, at your own pace and for your own needs.
